Administrative Assistant

IT IS YOUR TIME!

Confidencial (Apenas para Cadastrados) Inc. is the world’s leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For nearly 100 years, we’ve been helping customers build a better, more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps customers succeed.

When you join Confidencial (Apenas para Cadastrados), you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

If you are looking for personal and professional growth, in a company with an inclusive culture, which seeks equity, respects differences and believes in people's potential, this is the right place. We consider people with disability candidates and those with diversity in gender, culture, ethnicity, religion, age, generation, race, nationality and sexual orientation.

Important:

• Don’t forget to include a resumé in English in your profile in Workday
• Please frequently check the email associated with your application, including the junk/spam, as this is the primary correspondence method. If you wish to know the status of your application, please use the candidate log-in on our career website as it will reflect any update s to your status.

Role Definition:

Provides administrative support and coordination activities for a VP.

What will you do:

• Answer and manage telephone calls, take messages, and respond to routine inquiries.
• Maintain vacation schedules and a master calendar tracking staff availability and whereabouts.
• Keep master copies of organizational policies and procedures up to date.
• Prepare, type, and distribute memos, meeting minutes, presentations, and other materials for the team.
• Coordinate domestic and international travel arrangements, including payment support, expense processing, and corporate card reconciliation.
• Schedule meetings and provide comprehensive calendar management support.
• Coordinate and manage logistics for meetings and events.
• Facilitate medical reimbursement processes, budget tracking, and record management.
• Support budget control activities and manage gifts when requested.
• Assist with internal team communications as needed.
• Maintain and organize calendars, including meetings, events, birthdays, and holidays.
• Handle sensitive information with a high level of confidentiality and discretion.

Skills:

Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.

Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.

Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.

Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.

Basic requirements:

• Bachelor’s degree
• Pre-Advanced English
• Proficiency in O365 tools
• Proven experience using Concur for travel bookings
• Previous experience working with travel agencies, including coordination of domestic and international travel arrangements.

Top candidates will also have:

• Advanced English
• Intermediate Spanish