ATAC Travel Assistant

If you feel that you are culturally open-minded and have an optimistic growth mindset, then EARJ is the place where you can make a difference. Contributes to a community that is inclusive, culturally sensitive and equitable, and in which everyone experiences a strong sense of belonging.

Oversees travel arrangements, and ensures that all extracurricular programs are conducted safely and in full compliance with school policies and regulatory requirements; Collaborates with academic and administrative leadership to promote a balanced integration of cultural, athletic, after school and social activities that enrich the overall educational experience.

• Coordinates and publishes school-wide yearly and weekly activity calendars in conjunction with the school administration;
• Assists to maintain a balance between recreational, athletic, cultural, educational, and service activities;
• Prepares a monthly balance sheet of movement in student trips accounts;
• Orientates new teachers to school policies and procedures in regard to field trips, and activities under the auspices of the Activities Office;
• Works in partnership with the Purchasing Department to define and oversee approved travel agencies and Purchasing Procedures for school-sponsored trips, in accordance with institutional regulations and policies;
• Coordinates all transportation, required permission and insurance forms, and travel documentation for students traveling on school-organized trips;
• Maintains a close relationship with all divisions of the school;
• Develops and manages the department’s operational travel budget in accordance with school-wide regulations and policies;
• Works closely with travel agencies to ensure travelers have proper travel documentation before the trips.
• Assists teachers, Principals or ATAC Director when meetings are held with the parents;
• Hold meetings with travel agents to be chosen and vetted by the school
• Manage travel allowances and “prestação de contas” required by the Finance Department;
• Coordinate travel agency arrangements for the trips;
• Solve emergency situations related to the trips;
• Travels with the school teams when necessary and requested by the Activities Director;
• Prepare and submit the annual Activities Calendar and respective costs to SLT approval, including Sports, After School, Summer/Winter Camps and Other student trips from all divisions planned for the year;
• Attend school events organized by the ATAC Department and others as requested by the Activities Director;

Bachelor’s degree in Administration, or related field

Fluent Portuguese & English

Minimum: 1–2 years experience working with children of lower school age.

Skilled in computer operations and use of computer programs involving Google Workspace and Windows: word processing, Microsoft Excel, Microsoft Publisher and some knowledge of Graphic programs.

In addition to the legally mandated benefits, such as transportation allowance (vale-transporte), we offer a comprehensive benefits package designed to support our employees.

Our benefits include health insurance, dental insurance, and life insurance, as well as complimentary breakfast and lunch served on campus. Employees also have access to free on-site parking.

Founded in 1937, the Confidencial (Apenas para Cadastrados) is a leading international school and an IB World Continuum School, serving students from Preschool through Grade 12 across two campuses in Gávea and Barra da Tijuca. For more than 80 years, EARJ has been a place where academic excellence, global perspective, and sense of belonging come together to create a meaningful educational experience.

At EARJ, education goes beyond the classroom. Our vibrant international community values curiosity, collaboration, ethics, and lifelong learning. Students graduate prepared to navigate a complex and interconnected world — and this preparation is made possible by professionals who believe in education as a transformative force.

Our strength lies in our people. From educators to administrative and operational teams, everyone at EARJ plays an essential role in shaping an inspiring environment. We foster a culture of trust, professional growth, and shared purpose, where individuals are encouraged to develop their talents, contribute their ideas, and build lasting impact. Join EARJ and find your path!