Executive Assistant (LatAm)

Confidencial (Apenas para Cadastrados) is a fast-growing virtual assistant service company dedicated to providing exceptional support to our clients. We value innovation, efficiency, and a commitment to excellence. Join us and be part of a dynamic team that empowers businesses to thrive.

About the Role

We’re looking for a highly organized, proactive Executive Assistant to support leadership with day-to-day administrative, operational, and coordination tasks. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs, and can keep executives focused by handling details behind the scenes.

This is a remote role open to candidates based in Latin America, supporting a US-based team.

About the Client

We are a growing, process-driven organization supporting leadership teams across operations, sales, and customer experience. The company values clear communication, accountability, and systems that scale. This role plays a critical part in keeping leadership organized and operating efficiently.

Key Responsibilities

• Manage executive calendars, scheduling meetings, and coordinating across time zones
• Handle inbox management, email triage, and follow-ups on behalf of leadership
• Prepare agendas, meeting notes, summaries, and action items
• Assist with document creation, data entry, reporting, and light research
• Coordinate internal workflows, reminders, and task follow-through
• Support operational projects, special initiatives, and ad-hoc requests
• Maintain confidentiality and handle sensitive information with discretion

Requirements

• 2+ years of experience as an Executive Assistant, Virtual Assistant, or Administrative Assistant
• Strong written and verbal English communication skills
• Excellent time management, organization, and attention to detail
• Comfortable working independently and taking initiative
• Tech-savvy and quick to learn new tools and systems
• Reliable internet connection and professional home setup

Tools You May Use

• Google Workspace (Gmail, Calendar, Docs, Sheets)
• Slack or similar team communication tools
• Project management platforms (ClickUp, Asana, or similar)
• Video conferencing tools (Zoom, Google Meet)

Work Schedule

• Aligned with US business hours (night shift for LATAM candidates)
• Full-time or part-time availability depending on fit and business needs

What Success Looks Like

• Executives stay focused on high-impact work
• Schedules are organized, inboxes are under control, and nothing slips through the cracks
• Tasks are anticipated, not just assigned
• Communication is clear, timely, and professional