Executive Assistant

About Confidencial (Apenas para Cadastrados)

Confidencial (Apenas para Cadastrados) is a US-based technology infrastructure company headquartered in Miami, with a strong operational presence across Latin America, including Colombia, Brazil, Argentina, Peru, and Ecuador. We enable digital businesses to scale with high performance and reliability by providing connectivity, IP Transit, private networks, data center, bare metal, and cloud solutions to ISPs, hyperscalers, content providers, and global technology companies. Through our own infrastructure platform and strategic interconnection with major global hubs, we deliver low latency, security, and operational resilience across the Americas and beyond.

Position Summary

We are looking for an Executive Assistant to join our team in Uberlândia. This person will support C-level executives, ensuring that schedules, communications, and workflows are well-structured and running efficiently.

This role is central to maintaining executive productivity, acting as a coordination point for agendas, internal communication, and logistical needs, while also supporting internal initiatives and office-related activities when needed.

This position requires full-time on-site availability, Monday to Friday, from 9:00 AM to 6:00 PM (Brasília Time – BRT).

Key Responsibilities

Executive Support

• Manage professional and personal calendars for executive leadership, including meetings, emails, calls, corporate travel, and stakeholder interactions
• Coordinate schedules and information flow for senior leadership
• Support meetings by preparing agendas, gathering information, and organizing logistics
• Assist in managing emails and communications on behalf of C-level executives
• Prepare presentations, reports, and executive communications
• Maintain professionalism and confidentiality when handling sensitive information
• Support strategic topics requiring direct executive attention

Travel & Logistics

• Coordinate executive and employee travel, ensuring alignment with company policies and budget
• Manage reservations, itineraries, and all travel-related logistics

Marketing & Communication

• Support internal marketing initiatives, including communication of corporate actions and events
• Create and share internal communications related to celebrations, birthdays, and institutional initiatives
• Assist in producing simple internal communication content such as invitations, announcements, and messages
• Help organize internal initiatives, including occasional logistical support such as purchasing items or coordinating with vendors

Requirements

• English level B2+
• Availability to work 100% on-site in Uberlândia
• Experience in administrative, office coordination, or similar roles
• Experience supporting leadership with scheduling and coordination
• High level of discretion when handling confidential information
• Strong organizational skills, attention to detail, and ability to manage multiple tasks
• Strong verbal and written communication skills
• Proficiency in Microsoft Office, especially Outlook, PowerPoint, and Excel
• Experience with AI platforms such as ChatGPT, Gemini, Claude, or Grok

Nice to Have

• Experience in Telecom, Technology, or fast-growing startup environments
• Experience organizing corporate travel
• Experience in fast-paced, high-demand executive environments
• Fluency in Spanish

What We Offer

• 
  Competitive base salary plus performance-based bonus
• Opportunity to work in a fast-growing technology infrastructure company
• Collaborative, multicultural, and execution-focused environment
• Exposure to regional operations across a LATAM-focused business