Secretarial Internship

If you haven’t heard about Confidencial (Apenas para Cadastrados) yet, here’s a little more about who we are.

Confidencial (Apenas para Cadastrados) is a leading operations management consulting firm, providing advisory and implementation services in Operational Risk, Operational Excellence, and Sustainability, enabled by learning & Development and Digital Technologies.

With a strong industrial operations heritage, Confidencial (Apenas para Cadastrados) partners with clients to deliver integrated, transformational solutions that improve safety, productivity, asset performance, and sustainability outcomes. Our teams support organizations across the Mining & Metals, Chemicals, Oil & Gas, Utilities, Manufacturing, Consumer Products, and Financial Services industries.

About the Role

We are looking for an organized, proactive, and detail-oriented Executive Support Intern to join our LATAM team in São Paulo.

In this role, you will provide direct support to the LATAM leadership team, helping to ensure smooth day-to-day operations across calendar coordination, travel arrangements, event organization, communication with regional teams, and preparation of executive materials.

This is a great opportunity for someone who enjoys working in a dynamic, fast-paced, and international environment, and who wants to develop strong organizational, communication, and stakeholder management skills while closely supporting senior leaders.

Key Responsibilities

• Support calendar management for LATAM executives using Outlook and Teams, including meeting scheduling, invitations, and room logistics.
• Prepare and review executive materials such as emails, presentations, and briefing documents.
• Coordinate LATAM travel logistics, including flight and hotel research, transfers, itinerary preparation, and travel guidance for employees.
• Assist in the organization of corporate events, such as happy hours, leadership meetings, and international visits, including guest lists, RSVPs, vendor coordination, and supporting materials.
• Support the expense reimbursement process, including receipt verification and documentation preparation for submission in internal systems.
• Maintain databases, contact lists, spreadsheets, and digital files up to date and well organized.
• Help facilitate communication with teams across Brazil and LATAM, as well as external partners and vendors.
• Welcome visitors and provide general administrative support when needed.

What We’re Looking For

• Currently pursuing a degree in Executive Secretariat, Business Administration, Languages, or a related field (from the 3rd semester onward).
• Advanced English skills, with confidence communicating with executives and international teams.
• Spanish is a plus.
• Proficiency in Microsoft Teams, Excel, and PowerPoint.
• Strong verbal and written communication skills.
• High level of organization, accountability, and attention to detail.
• A proactive mindset, sense of urgency, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Why Join Us?

This internship offers the opportunity to gain hands-on experience in executive support within a regional and international environment, working closely with leadership and contributing to high-impact activities across LATAM.

You’ll have the chance to develop practical experience in coordination, communication, planning, and business support, while building a strong foundation for your future career.

#LI-RS2