Virtual Assistant - LATAM / Philippines / South Africa (Part-Time Full-Time Growth Opportunity)

Remote | LATAM / Philippines / South Africa| $4–$5 USD/hour

About the Company

Our client is the founder and owner of a 13-year-old U.S.-based company providing:

• Background screening

• Drug testing

• Tenant screening

• Pre-hire assessments & skills testing

They serve businesses, nonprofits, churches, youth organizations, and property managers across all 50 U.S. states.

The company is growing and entering a new expansion phase. This role is mission-critical to help streamline operations, increase efficiency, and support business growth.

This is an opportunity to work directly with a founder who is highly driven, direct, and growth-oriented.

The Opportunity

We are looking for a highly proactive, detail-oriented Executive / Operations Virtual Assistant who can:

• Act as the founder’s right hand

• Stay ahead of tasks and deadlines

• Ensure operational consistency

• Take ownership of CRM, follow-ups, and research

• Proactively identify ways to improve processes

This is not a passive task-execution role.
We need someone who speaks up, asks questions, flags gaps, and takes initiative.

Key Responsibilities

CRM & Data Management (GoHighLevel)

• Clean, audit, and maintain CRM records

• Research and complete missing contact data (email, phone, organization info)

• Tag and segment records accurately

• Ensure data integrity before campaigns or outreach

• Upload BNI member lists into CRM before meetings

Executive Support

• Review daily meetings and ensure:

  • Notes are entered

  • Thank-you emails are drafted

  • Attachments are included

• Remind the founder of pending actions

• Follow up on missed tasks

• Act as accountability support

Research & List Building

• Conduct deep web research to complete incomplete databases

• Cross-check information for accuracy

• Ensure projects are completed and audited before delivery

Administrative Tasks

• Create new client profiles in QuickBooks (basic setup only)

• Support marketing initiatives

• Help optimize workflows

• Identify opportunities to take work off the founder’s plate

Required Skills & Tools

Must Have:

• Experience with GoHighLevel (strongly preferred)

• Strong research skills

• CRM data hygiene experience

• High attention to detail

• Excellent written English

Nice to Have:

• QuickBooks (basic knowledge)

• Microsoft Word & Excel

• ChatGPT proficiency

• Experience supporting founders or fast-paced environments

Ideal Profile

We are looking for someone who is:

• Proactive (speaks up when overloaded or unclear)

• Direct and comfortable asking clarifying questions

• Organized and structured

• Extremely detail-oriented

• Accountable and reliable

• Comfortable working with a direct, fast-paced founder

• Growth-oriented and ambitious

This is ideal for someone who:

• Wants long-term growth

• Enjoys improving systems

• Can handle constructive feedback

• Thrives in dynamic environments

Schedule

• Start: Part-Time

• Potential to grow into Full-Time

• Preference for LATAM time zones (closer to EST)

• 2 live meetings per week

Compensation

• $4–$5 USD/hour

• Max budget: $5/hour

• Long-term growth opportunity

Interview Process

Why This Role Is Exciting

• Play a key role in scaling a nationwide company

• Opportunity to grow into a long-term strategic position

• High impact, high ownership role