Executive Assistant, Support, Global Investment Research, Sao Paulo

This is a role which requires support from a highly competent, proactive, motivated and organized individual to provide administrative support. Experience in competing priorities, high volumes of work and strong communication is the key to success in this role.

The duties of the roles include but are not limited to:

• Participating in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events
• Extensive calendar management and coordinating and scheduling of internal/external meetings and calls
• Managing high volume of phone calls and emails, relaying information in a timely manner, and interacting with senior business leaders
• Providing office management support while maintaining workflow (ie taking on ad-hoc tasks, managing seating & assisting with new hire integration)
  • Work with internal teams to facilitate office relocations
• Coordinating room bookings for internal/external meetings and VCs/Zooms across multiple locations
• Responding and following up on client requests and handling related logistics
  • Logging and managing client interactions
• Arranging events such as marketing, client field trips, etc
  • Work with internal stakeholders to facilitate and conferences
• Preparing and distributing divisional correspondence, memos, letters, reports or other documents as requested
• Coordinating a high volume of domestic and international travel arrangements for the team, including:
  • Visa applications
  • International flight & accommodation bookings
  • Car bookings
• Expense management and preparation in a timely manner (manages monthly invoices and arranges for payment)
• On-boarding new hires, processing new employees, transfers, termination, etc.
• Implementing divisional policies and providing guidance to the team
  • Supporting teams in day to day issues, needs and queries
• Monitoring supply inventory and contact building services for equipment maintenance and supply requests

Skills:

• Demonstrates dependability and high attention to detail along with the ability to multi-task
• Able to prioritize a variety of time-sensitive tasks with a sense of urgency about getting results
• Displays a consistent, professional degree of communication skills in person, on phone and by e-mail to senior level executives
• Excellent interpersonal skills and a positive attitude when managing diaries and workload
• Comfortable working with people at all organizational levels, internally and externally
• Must be a team player that works well under pressure within a changing environment
• Flexible/adaptable to work and support across multiple teams
• Discretion to deal with confidential business matters
• Strong ability to independently problem solve
• Experience working with large teams in a highly demanding environment is desirable
• Strong Microsoft Word, Excel, PowerPoint and Outlook skills
• Preferred 3+ years of experience in an administrative capacity
• Experience with expense management tools such as Concur is a plus

About Confidencial (Apenas para Cadastrados)

At Confidencial (Apenas para Cadastrados), we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world.

We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. about our culture, benefits, and people at GS.com/careers.

We’re committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. : https://www.goldmansachs.com/careers/footer/disability-statement.html

© The Confidencial (Apenas para Cadastrados) Group, Inc., 2026. All rights reserved.

Confidencial (Apenas para Cadastrados) is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, veterans status, disability, or any other characteristic protected by applicable law.