* Salário: R$ 3.000 a R$ 6.000 por mês (estimado)
* O valor exibido é uma estimativa calculada com base em dados públicos e referências do mercado. Não garantimos que este seja o salário oferecido para esta vaga específica.
Área: Tecnologia da Informação
Nível: Junior
Part of the Hoam Ventures Group, VendorSmart is a platform that connects property managers with a broad network of specialized service providers. Through this, we simplify and enhance the management of condominium projects.
We are looking for a highly organized and detail-oriented Vendor Operations Coordinator to support our RFP (Request for Proposal) process and vendor management operations.
In this role, you will be responsible for sourcing qualified vendors, coordinating proposal follow-ups, reviewing bid submissions, and ensuring all vendor and RFP information is properly documented in our systems. You will work closely with vendors, Community/Association Managers (CAMs), and internal teams to help keep projects moving efficiently and accurately.
This is a great opportunity for someone who enjoys operational coordination, communication, process organization, and working in a fast-paced environment.
What we offer:
- 100% Remote work;
- PJ Contract;
- Payment in Dollar via Deel platform.
What your day-to-day will look like:
- Identify and secure participation from qualified vendors for active RFPs
- Contact vendors to confirm interest and availability
- Introduce vendors to CAMs and support communication throughout the bidding process
- Follow up with vendors to collect proposals and required documentation
- Review vendor profiles and verify compliance requirements, including insurance documentation
- Ensure bids align with the Scope of Work (SOW), locations, and RFP requirements
- Request proposal revisions when information is incomplete or unclear
- Upload and organize proposals and documentation in the VendorSmart platform
- Maintain accurate vendor and RFP statuses
- Document updates, findings, and vendor interactions clearly within the system
- Support follow-ups requested by CAMs or internal stakeholders regarding proposal revisions
What we expect from you:
- Proficiency in English
- Strong organizational skills and attention to detail
- Ability to manage multiple tasks and deadlines simultaneously
- Professional written and verbal communication skills
- Comfortable following up with vendors and keeping processes moving
- Ability to review documents carefully and identify missing information
- Comfortable working with systems and keeping accurate records
Want to learn more about us? We invite you to take a look at our website: VendorSmart